Chesham Cricket Club Rules

Name

1.            The Club shall be called THE CHESHAM CRICKET CLUB.  The colours of the Club shall be Dark Blue and White.

Objects

2.                 The objects of the Club shall be to provide members with a cricket ground, a clubhouse and facilities for recreation and refreshment and to foster and promote the playing of cricket at all levels.  The Club shall be a member of the Bucks Cricket Board.

2.1           The club shall adopt and fully integrate into its operations the ECB's Child Welfare Policy – Safe Hands.  The club will also integrate ClubMark and the ethos behind it into its operations.

Constitution

3.            The Club shall consist of a President, Vice-Presidents and the following categories of members

               (i)   Full Members (either Playing or Social);

               (ii)  Junior Members (below 17 years of age);

               (iii) Parent Members (parents of Junior Members who are paying a subscription)

(iv) Honorary Life Members

(v) Family Members to include 1adult and child/children.

Officers

4.            The Officers of the Club shall consist of the Chairman, the Honorary Secretary, the Honorary Treasurer and the chairs of the Club’s sub committees (Cricket, F & GP, Junior Women & Girls, Ground).

Executive Committee

5.1    The management of the affairs of the Club shall be vested in an Executive Committee elected by the Annual General Meeting and consisting of the Officers and not more than two other Full Members of the Club.  All those elected as Officers or Committee Members shall be so elected for a period of one year, but may be re-elected to the same or another position the following year.

5.2    Nominations for Officers must be submitted in writing so as to reach the Honorary Secretary by January 1st in each year and circulated to members with notice of the Annual General Meeting.  Such nominations must be supported by a seconder and consent of the nominee must first be obtained.  If the nominations for any position on the Executive Committee exceed the number of vacancies a ballot shall take place.

5.3   The property of the Club shall be vested in the Executive Committee and they shall have entire management of the property, funds and affairs of the Club.

5.4    The Executive Committee shall meet at least four times per year; six shall form a quorum. 

5.5    The Executive Committee shall have power to fill vacancies in any offices of the Club until the next Annual General Meeting and to co-opt such additional members as it may from time to time feel necessary; but such co-opted members shall not be entitled to a vote on the Committee. 

5.6   The Executive Committee shall have power to deal with any matter not provided for in these rules.

Finances

6.1   The Treasurer shall be responsible to the Executive Committee for keeping accurate accounts of the finances of the Club.  At the Annual General Meeting of the Club in each year he shall submit a statement of his accounts, which shall have been duly certified by the Auditor(s), who shall be appointed annually at the Annual General Meeting.

6.2   The Club shall maintain at least one bank current account and Club cheques must be signed jointly by two from the Chairman, the Treasurer and the Secretary.  If the Executive Committee elects to maintain a separate bank current account for transactions relating to the running of the Bar then it may allow cheques drawn on this account to be signed jointly by the person appointed to manage the Bar and any one from the Chairman, the Treasurer and the Secretary.

6.3   The Club's Financial Year shall be from 1st November to 31st October.

6.4   The Annual General Meeting shall appoint one or more persons, not being a member or members of the Executive Committee, to audit the accounts of the Club.

6.5    The Committee may borrow or raise or secure the payment of money in such manner as the Committee shall think fit.

6.6    The club is a non-profit making organisation. Any surplus income or gains are to be reinvested in the Club for the benefit of its members and not distributed to members or third parties.

Chairman

7.     The Chairman for the time being of any meeting of the Club or of its committees or sub-committees shall have a casting vote.

Selection of players

8.     The Senior Teams shall be selected by the Cricket Sub-Committee, which shall be appointed annually by the Committee at its first meeting after the Annual General Meeting.  The sub-committee shall include the Captains of the Senior Teams and up to two other members, non-playing if possible.

Election of Members, Vice-Presidents and Honorary Life Members

9.1  Membership shall be open to all, irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status and sexual orientation.  Subject to the foregoing, the election of Members shall be vested in the committee and may take place at any Committee meeting.  Any candidate for election as a Full Member shall notify the Secretary, in writing, of the name and address of the candidate, at least twenty one days before the meeting at which it is proposed to elect them. The Executive Committee shall have the right to refuse to elect any candidate for membership but will be required to disclose their reasons for so doing.  The candidate will be entitled to appeal the decision to the full Committee as per rule 12, Determination of Membership.

9.2  Vice Presidents may be elected at a General Meeting of the Club upon such terms as the Committee shall decide.

9.3 Any Vice-President or Member who, as officer, player or supporter, has rendered signal service to the Club or to the game of cricket may be elected an Honorary Life Member.  Nominations must be recommended by a unanimous vote of the Committee and approved by a majority vote at the Annual General Meeting.  Such members shall be entitled to all the privileges of the Club.

Voting Powers

10.   Only the President, Vice-Presidents, Honorary Life Members and Full Members shall be entitled to vote at any meeting of the Club.  Junior and Parent Members may attend and speak at meetings, but may not vote.  Any Full Member whose subscription for the previous year has not been paid shall not be entitled to vote at the Annual General Meeting nor at any Extraordinary Meeting held before 1st May.  Any Full Member whose subscription for the current year has not been paid by 1st May shall not be entitled to vote at any General Meeting held thereafter, unless his subscription has been paid before the start of the meeting.

Introduction of Guests

11.   The President, Vice-Presidents, Honorary Life Members, Full and Parent Members shall have the privilege of introducing guests to the Club.

Determination of Membership

12.   The Executive Committee shall have power to request any Member or Vice-President to resign or to determine any membership after the said Member or Vice-President has had the opportunity of stating his case to the Committee.  For the purpose of this rule the assenting vote of not less than three-fourths of the Executive Committee then present shall be necessary.

Annual Subscription and Match Fee

13.1 The minimum annual subscription for Playing, Social, Junior and Parent Members shall be fixed by the Annual General Meeting each year.  All subscriptions shall be due on 1st May.  The Executive Committee shall have power to terminate the membership of any person whose subscription is unpaid by 31st July of the year in which it is due.

13.2 The amount of the match fee shall be fixed by the Annual General Meeting.

General Meetings

14.1The Annual General Meeting of the Club shall be held annually before March 31st for the purpose of receiving the Secretary's annual report and the statement of accounts, electing the President, Honorary Life Members, Officers and members of the Executive Committee, appointing the Auditor(s), setting the subscription rates and match fee for the forthcoming year and for the transaction of any other business allowed by the chairman of the meeting.  Fourteen days clear notice of the Annual General Meeting shall be given in writing/electronic communication to each member.

14.2The Secretary shall convene an Extraordinary General Meeting within twenty-one days when requested to do so by the Executive Committee or upon receipt of a written request signed by at least twenty subscribing members and specifying the object of the meeting - except for changes of Rules, for which see Rule 1.  Written notice or electronic communication of any such meeting shall be sent by the Secretary to members not less than fourteen clear days before the appointed date of the meeting and shall state the business to be transacted.  No business may be taken at an Extraordinary General Meeting, except that which is given in the notice of the meeting.

14.3General Meetings shall be chaired by the Chairman or, in his absence, the President or, in the absence of both, by such member of the Committee as shall be elected by those present.  Fifteen members present and entitled to vote shall form a quorum.  If within 30 minutes after the time appointed for the meeting a quorum is not present the meeting, if convened on the requisition of Members, shall be dissolved.  In any other case it shall be adjourned to such other day and at such time and place as the chairman of the meeting may determine.  At the adjourned meeting four members present and entitled to vote shall form a quorum.

Alteration to Rules

15    These rules may be added to, amended or repealed only by a General Meeting of the Club.  Any resolutions about rules for consideration by the Annual General Meeting shall be in the hands of the Secretary by December 31st preceding the Annual General Meeting.  For an Extraordinary General Meeting members shall be given at least fourteen days' notice.  The notice shall embody the numbers of the rules to which any resolution shall relate.  No resolution to alter, add to or repeal a rule shall be deemed to have been passed unless it has been carried by a majority of two-thirds of those present and voting.

Supply of intoxicating liquor

16.1The purchase for the Club, and the supply by the Club, of intoxicating liquor shall be managed by a person or persons appointed by the Executive Committee and consisting of members of the Club.

16.2  The Club-house shall be opened for the supply of intoxicating liquor during hours determined by the Bar Committee but these hours shall not exceed those permitted by the Club's licence.

16.3 The President, Vice-Presidents, Honorary Life Members, Full and Parent Members (except those under eighteen years of age) shall be allowed to purchase intoxicating liquor for consumption on or off the premises.  Guests of these members and the following non-members may be allowed to purchase intoxicating liquor for consumption on the premises only:

(i)  members (and their guests) of sports teams against whom the Club play or are due to play - upon the day or days of the match only;

(ii)  members (and their guests) of any teams which the Club allows to use the ground and facilities - upon the day of the match only.

Dissolution

17.1The Club may be dissolved only by an Extraordinary General Meeting called for that purpose and only if the relevant resolution is passed by the vote in favour of not less than two-thirds of those members present who (being entitled to do so) vote.

17.2In the event of dissolution, after discharging all debts, liabilities and expenses, the remaining property and assets of the Club shall be given or transferred to some other Community Amateur Sports Club having objects similar to those of the Club, a registered Charity or the England & Wales Cricket Board.

Copies of the Rules

18.   Every member of the Club shall be supplied with a copy of the rules.